The importance of recording minutes of board meetings is often ignored. It doesn’t matter if they are an official record, or simply an organizational tool, minutes ensure that all decisions and actions taken during the meeting are documented. They also help enforce the corporate and director’s responsibility.
It is therefore crucial that the procedure used to create minutes is clearly defined. While there are a range of different ways to create minutes, the most efficient method of recording them is using a tool that allows for fast and efficient recording when the board is in session. This technology will help cut down the amount of time needed to create minutes, and also ensure that all information is captured.
The goal of minutes of meetings is to give an objective and factual account of the meeting, without making statements or expressing opinions. This can be challenging when the mood is high or the board is divided. It is therefore important that the person taking the minutes can separate their own thoughts and observations from those of the board when they record their observations.
Bowie suggests that board secretaries adhere to the same format for recording their https://boardroombox.com/what-are-board-meeting-minutes/ meeting minutes. This helps keep the process of taking minutes as smooth as they can so that the board can devote more time discussing issues and responding to questions. She suggests that all revisions of the minutes be clearly documented so that board members can determine whether they have been updated.
